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Friday, February 15, 2013

Creating a shared mailbox using Exchange 2013 Exchange Admin Center ( EAC )

Creating of a mailbox that allows multiple users to monitor and reply to email sent to its email address (for example, an address used specifically by the help desk) is a common tasks for each organization .

For old Exchange version such accounts were created as normal mailboxes then the required permissions are granted to all recipient that require access to these mailboxes . With Exchange 2013 things changed ! as a dedicated new recipient type – namely shared was added to the allowed to be created recipients which facilitates creation of such accounts ( mailboxes ) .

In this post I will show how you can create a shared mailbox and assign the required access levels to it .

First of all , login to the Exchange Admin Center and navigate to the Recipients from the left side menu , choose Shared from the available options then click + to start with a new shared mailbox creation :

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Once (+) is clicked a new windows will be opened which can be used to create the required shared account :

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  1. Display Name : A descriptive name that will be showed at GAL
  2. Organizational unit : the OU at which the user account will be created
  3. Email address : the address that will be assigned to this shared mailbox
  4. Full Access : the list of recipients that will be granted full access permission to this shared mailbox
  5. Send As : the list of recipients that will be granted send as permission to this shared mailbox
  6. Alias : The email alias of the user that you're creating
  7. Mailbox Database : the database that will host the shared mailbox
  8. Archive : to create an archive for the shared mailbox to store old emails
  9. Address book policy : to assign a pre-created address book policy

Once the required date are set , you can click save and your shared mailbox is ready .

Note that :

  • Only display name and email address are the mandatory parameters for basic creation of a shared mailbox .
  • The created shared mailbox user account is disabled
  • If no OU were selected , the user account will be placed at Users container ( default )

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For PowerShell lovers you can create shared mailboxes by using –shared parameter with New-Mailbox cmdlet